Cream of the Crop 1/Cream of the Crop 1.iso/BUSINESS/ARCH_A41.ARJ/LABEL1.DOC

Text File | 1992-01-02 | 15KB | 360 lines

                       Help Screen for Labels Menu:

                                  Overview:

Each label contains this information:

                      First name, Last Name
                      Company name  [if different from first/last name]
                      Address 1
                      Address 2
                      City, State  Zip code   [Country, if foreign]

Observe that if you have left both the first and last name fields blank  in ì
your  main record in the client file, the label will skip line 2.   If  the ì
company  name  is the same as the first and last name (but separated  by  a ì
comma),  the program will ignore company name also,  For example.   If  you ì
have this record:
                              First Name:  John
                               Last name:  Doe
     Company Name: John Doe <=== must have 1 space between the two words

Note  that if you leave the company name blank but enter a first  and  last ì
name,  the  program  will  CREATE  a  company  name  consisting  of  'first ì
name'+space+'last name'.

The program will skip company name once it identifies that the company name ì
is the same as the first plus the second name.

Each  label  contains 35 characters at 10 CPI, even though  the  label  may ì
attempt to print out up to 42 characters.  If your labels spill over beyond ì
35  characters, put your printer into the compressed mode (12 CPI).  At  12 ì
CPI, the printer can fit up to 42 characters onto the label.


               Note for addresses outside of the United States:

The  program can also manage foreign addresses.  To see how to do this,  go ì
to  Appendix 'E' in the tutorial:

   Procedures for Foreign records and labels....................Appendix E
                 with special programming for addresses in:
                Canada, Australia, Israel and Great Britain!

Similar Help is available to you in the Other Options Menu, option 1:

                    1)  Update or add to the State file.

                               ==============
                               |  OPTION 1: |
                               ==============

Option  1 prints out the label for the last record that you  examined  with ì
the  Get option, Client File. Also, when you are entered records into  this ì
file  with the Add option, option 1 on this menu will print out  the  label ìèfor the last record added.


                               ==============
                               |  OPTION 2: |
                               ==============


Option 2 generates labels for all records in the Client file. Of course  if ì
you  have already gone to the Main Program Menu and selected a category  of ì
interest that selects out some records, only those records in your selected ì
category  will  be printed out.  See the  Help screen, Main  Program  Menu, ì
Option  8, for a further explanation of how you can "layer-in" data.   That ì
feature  affects which labels are printed out, if you elect to  "layer"  or ì
segregate your data.



                               ==============
                               |  OPTION 3: |
                               ==============

Option  3 works with option 4, but is independent of either option 1 or  2.  ì
In  brief, option 3 will print out only those labels from your Client  file ì
that  have been added since was option 3 was invoked the last time.   In  a ì
sense, option 3 is "posting" those records  for which it generates  labels.  ì
Then, when you wish to print more labels, option 3 checks to see which  are ì
"unposted" and then prints out only those labels.

For  example,  lets say you have 300 records in your Client  file.  If  you ì
select  option 2 to print out your labels, you will print out  300  labels.  ì
If  you add another 30 records  in the next two week period and attempt  to ì
print  them out again using option 2, the computer will then  generate  330 ì
labels.

If  instead of using option 2 the first time to  print out the labels,  you ì
had  used option 3, you would have generated 300 labels.  After  adding  30 ì
more  records, though, if you had selected  option 3 again, you would  have ì
had just 30 labels print out--just those that had been added to the  Client ì
file since option 3 was selected last.


                               ==============
                               |  OPTION 4: |
                               ==============


Optioε ┤ reset≤ al∞ record≤ froφ ß "posteΣ ó t∩ aε "unpostedó state«á  Thi≤ ì
ha≤ thσ effec⌠ oµ reversinτ al∞ thosσ entrie≤ madσ b∙ optioε 3«

Wheε yo⌡ invokσ optioε 4¼ yo⌡ wil∞ seσ thσ followinτ typσ oµ information:

  ===========================================================
     THIS WILL REVERT ALL RECORDS BACK TO THE UNPOSTED STATE.
                                                                èTHE CURRENT STATUS OF THE RECORDS IN THIS FILE IS :

     TOTAL NUMBER OF RECORDS IN THE PERSON   FILE :
          11 records
     TOTAL NUMBER OF POSTED RECORDS :
           1 record

     IF YOU WISH TO ABORT THIS RESETTING PROCESS, THEN ENTER A "R".
   =============================================================


This  screen  will  show you the total number of unposted  records  in  the ì
Client file and those that are posted (already have had a label printed out ì
using option 3).  Also, at the end of that menu, you have a choice to abort ì
the RESETTING process by entering an "R".


                               ==============
                               |  OPTION 5: |
                               ==============


8)  Insert phone number into label [default =OFF]            [now off]

This  option will insert the phone number in the line for the second  address.


                               ==============
                               |  OPTION 6: |
                               ==============


Activate  'Zip+4' feature in zip code.  If you elect to use the  additional ì
four  digits in your zip codes, then select  this feature [On].  This  will ì
print  out  the additional four digits in the labels; otherwise,  they  are ì
omitted.


                               ==============
                               |  OPTION 7: |
                               ==============

              Send labels to printer or text file ['VIEW.TXT']

This option is useful when you wish to bring name and address information into ì
a  word  processor,  such as WORDSTAR[TM].   By selectively  outputting  these ì
labels  to  an external text file,  you can import 'VIEW.TXT' into  your  word ì
processor,  and  then  manipulate that address information  inside  your  word ì
processor document.


                           When used with option 1:

Iεá  ß  harΣ  drivσ system¼á  ever∙ timσ yo⌡ writσ onσ labe∞  t∩  VIEW.TXT¼  ì
thσá prograφá wil∞á accumulatσ thosσ label≤ unti∞á yo⌡á exi⌠á thσá program«   ìèThen¼á  wheε yo⌡ re-ente≥ thσ program¼ thi≤ accumulatinτ proces≤ wil∞ star⌠ ì
ove≥ again.

Iεá ß flopp∙ baseΣ system¼á  ever∙ timσ yo⌡ elec⌠ t∩ writσ onσ labe∞ t∩ thσ ì
tex⌠á filσ VIEW.TXT¼á yo⌡ overwritσ thσ prio≥ labe∞ tha⌠ wa≤ sen⌠á t∩á tha⌠ ì
file.

                      When used with all other options:

Whenever  you invoke a label option other than number 1 and elect  to  send ì
those  labels to a text file, the program will automatically overwrite  the ì
prior VIEW.TXT.

                               ==============
                               |  OPTION 8: |
                               ==============


                            Select size of Label:

Observσ  tha⌠  label≤  ▒  througΦ ┤  anΣ 1░ wil∞ prin⌠  ou⌠  4▓  character≤ ì
across¼ whilσ label≤ ╡ througΦ ╣ arσ restricteΣ t∩ 3╡ character≤ pe≥ label.

Labe∞ 1▒ i≤ thσ samσ a≤ labe∞ 1¼  excep⌠ tha⌠ thσ Compan∙ linσ i≤  reverseΣ ì
witΦ  Address1¼  thσ firs⌠ linσ oµ thσ addres≤ label«   Thσ inten⌠ oµ  thi≤ ì
labe∞ i≤ t∩ providσ yo⌡ ß wa∙ t∩ placσ ß titlσ abovσ thσ compan∙ line«   Iµ ì
yo⌡  placσ  thσ  titlσ  iε Address▒ anΣ theε placσ thσ  entirσ  addres≤  iε ì
Address2¼  theε thi≤ labe∞ wil∞ prin⌠ correctly«  Notσ tha⌠ iµ yo⌡ usσ thi≤ ì
label¼  yo⌡ havσ t∩ se⌠ u≡ AL╠ record≤ iε thσ systeφ witΦ thi≤  convention║  ì
titlσ  goe≤  int∩  Address1¼  whilσ thσ addres≤ tha⌠  woulΣ  havσ  occupieΣ ì
Address▒ anΣ Address▓ no≈ goe≤ int∩ Address2.

Froφ thi≤ optioε yo⌡ caε makσ ß selectioε oµ labe∞ size«á  Currently¼ thesσ ì
fourteeε arσ supported:

    [Label 1]     [Standard, 3 1/2" by 15/16", 1 across ]
                  [  Metric equivalent: 89 X 24mm       ]

    [Label 2]     [Rolodex[TM], 4" by 2 1/8", 1 across  ]
                  [  Metric equivalent: 102 X 54mm      ]

    [Label 3]     [Rolodex[TM], 5" by 3", 1 across      ]
                  [  Metric equivalent: 127 X 75mm      ]

    [Label 4]     [Label, 4" by 1  7/16", 1 across      ]
                  [  Metric equivalent: 102 X 37mm      ]

    [Label 5]     [Standard, 3 1/2" by 15/16", 2 across ]

    [Label 6]     [Standard, 3 1/2" by 15/16", 3 across ]

    [Label 7]     [Standard, 3 1/2" by 15/16", 4 across ]

    [Label 8]     [Cheshire, 3 2/10 by 11/12", 3 across ]
è    [Label 9]     [Cheshire, 3 2/10 by 11/12", 4 across ]

    [Label 10]    [Envelope, 3 1/2" by 1 1/8", 1 across ]
                   Similar to Label 1, but with a 6th line
                   added to accommodate Title, if any.

    [Label 11]    [Standard, 3 1/2" by 15/16", 1 across ]
                  [same as Label1, Company/Add1 reversed]

    [Label 12]    [LABEL12 = Rediform [TM] Continuous Index Cards, 4" by 7"]
                   Stock number:  6731

    [Label 13]    [LABEL13 = 4" by 3", 1 across


    [Label 14]    [Standard, 3 1/2" by 1 1/8", 1 across ]
                   Similar to Label 1, but with a 6th line
                   added and with phone number on line 6



The  envelope  option  will assign a left margin of  35  characters,  while ì
prompting  you for the number of lines you want the printer to feed  before ì
and after the label.


                       Note on Laser Printer Labels:

If  you  wish  to  use  a laser printer  for  labels,  then  the  following ì
'automatic sheet fed' labels have been field tested with this program:

Brand:            Mfg. No:          Sheets:      Labels per sheet:

Avery [TM]        5161, 1" by 4"    100 sheets      20


When you use these labels,  observe that the manufacturer identifies  these ì
as 1" by 4".   In order, however, for this program to address these labels, ì
you must select Label 5:

    [Label 5]     [Standard, 3 1/2" by 15/16", 2 across ]

The difference in these measurements is attributable to Avery [TM] counting ì
the  space between the labels as part of their label surface.   Make  sure, ì
also, that you set the laser printer for 60 lines per page, not 66.



                               ==============
                               |  OPTION 9: |
                               ==============



                       9)  3rd-Class Bulk Mail Sortè
Thi≤á  optioε  ha≤ it≤ owε Hel≡ screeε anΣ wil∞ perforφ ß thirΣ  clas≤  ì
bulδ mai∞  sor⌠  froφ  you≥ database«á  Additionally¼  yo⌡  caε  appl∙  ì
selectioε criteriß agains⌠ you≥ filσ oµ client≤ fo≥ thi≤ sort.



                               ==============
                               |  OPTION A: |
                               ==============

                      A)  Set Left Margin for Labels

With this selection,  you can indicate the leftmost margin for your labels.




                               ==============
                               |  OPTION B: |
                               ==============


                    "B)  Create return address labels"


This  option will print an unlimited number of copies of one label  and  is ì
intended for your use as a return address label.  It presumes that you have ì
entered  a record for yourself in the Client file and that you have  just ì
left that record in the Client Get screen.

Note:  Regardless of the label selection you make on selection "8)  Size of ì
Label", this option will print only ONE across.


                               ==============
                               |  OPTION C: |
                               ==============

                            C) Drop the company

By  default,  all company names are included whenever you print  labels  or ì
output  data  to a merge file.  If you elect to drop the  company  name  or ì
first/last name, then the labels will print out accordingly.


                               ==============
                               |  OPTION D: |
                               ==============

                          D) Select Printer Port

From  this menu,  you define on which of these printer ports are  outputted ì
the labels:
è                                   LPT1
                                   LPT2
                                   LPT3
                                   COM1
                                   COM2

Whatever  printer  port you select,  this selection is independent  of  the ì
printer used in the reports menu.


                               ==============
                               |  OPTION E: |
                               ==============
                          "E)  Assign text name"

At  this  option  you enter the name of the text  file  that  this  program ì
assigns when option 7 is toggled:

                           "[send to Text file]"

Observσ  tha⌠  yo⌡  assigε aε extension¼ iµ any«  Iµ yo⌡ wan⌠  t∩  senΣ  t∩ ì
VIEW.TXT¼ theε yo⌡ woulΣ enter║

                                 VIEW.TXT




                               ==============
                               |  OPTION F: |
                               ==============
                            "F)  Insert Title"

Thi≤á featurσ wil∞ inser⌠ thσ Titlσ yo⌡ havσ entereΣ int∩ thσ Clien⌠á File¼ ì
iµ any¼ int∩ label≤ 2¼ 3¼ 4¼ 10¼ o≥ 13¼ oncσ s∩ selected.